AI document processing
AI document processing that lands in your systems
We build AI that reads invoices, orders, dockets and forms, checks each field against your ERP and contract data, and sends anything that fails a check to a person with the reason. Clean documents post as drafts for approval.
What we process
Supplier invoices
Matched to purchase orders and receipts, with GST, ABN and bank detail changes checked.
Customer purchase orders
Matched to the customer, item codes and contract prices, then queued as sales orders.
Freight invoices
Each line recalculated from the carrier rate card and matched to the consignment.
Compliance documents
Insurances, licences and certificates read, with expiries tracked by person and site.
Forms and reports
Inspection reports, delivery dockets and applications turned into structured records.
Accuracy checks
Field rules
Totals, tax, dates and reference numbers validated before anything posts.
Checked against your data
Supplier, customer, item and price confirmed against ERP master data.
Confidence by field
Fields below a set confidence threshold are flagged for review.
Measured on live work
Output compared with your team's own entries until it meets the accuracy bar you set.
Exception handling
Reason attached
Each exception goes to the right queue with the failed check named, such as a price mismatch or an unknown item.
Approval and audit trail
A person approves in your ERP workflow, with a record of what the AI read and who approved it.
Fixes become rules
Corrections are added to the mapping rules, so the same exception stops recurring.
How an engagement runs
Discover
A fixed-fee phase on one document type at one site, with a measured baseline.
Prove
Shadow mode on live documents until it meets your accuracy bar.
Build
Into your ERP on your infrastructure in Australia.
Run
We support it, or hand over the code and documentation.
Questions
How accurate is AI at reading invoices and purchase orders?
It depends on layout variety and scan quality, so accuracy is measured on your own documents in the pilot. Checks against ERP data catch reading errors before posting.
Which ERPs can the documents post into?
Pronto Xi, Business Central, Dynamics 365, NetSuite and SAP, with documents collected from shared mailboxes or SharePoint.
Who builds AI document processing in Sydney, Melbourne or Brisbane?
Solve8 works with multi-site organisations across Australia and New Zealand, with workshops on site and builds run remotely under your access controls.
Which documents is your team retyping?
A 30-minute review with a senior consultant. You leave with a written one-page summary you can share internally.
Fixed-fee phases, agreed before we start. Stop after any phase.